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The C-SPAN Coalition: Colorectal Cancer Screening and Patient Navigation (C-SPAN)

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ClinicalTrials.gov Identifier: NCT03181334
Recruitment Status : Active, not recruiting
First Posted : June 8, 2017
Last Update Posted : April 21, 2020
Sponsor:
Collaborators:
Cancer Prevention Research Institute of Texas
John Peter Smith Health Network
Information provided by (Responsible Party):
University of Texas Southwestern Medical Center

Tracking Information
First Submitted Date  ICMJE June 6, 2017
First Posted Date  ICMJE June 8, 2017
Last Update Posted Date April 21, 2020
Actual Study Start Date  ICMJE September 5, 2017
Actual Primary Completion Date March 15, 2018   (Final data collection date for primary outcome measure)
Current Primary Outcome Measures  ICMJE
 (submitted: October 23, 2018)
Increase in colorectal cancer screening rate of the 5 tested invitation approaches. [ Time Frame: 24 days [3 week + 3 days for mailing] from time of mailed invitation ]
Primary analysis will be proportion of participants returning their kit within 24 days of mailing. We a priori computed sample size required to have 80% power to detect at least an 8% absolute increase in screening between each branch. We planned for 10 pairwise comparisons with a two-sided 0.005 (=0.05/10) significance level and Bonferroni correction. Estimated return rate for the control was 36.5%. Based on these parameters, we estimate requiring at least 1,026 individuals per group. To maximize sample receiving outreach, the final sample will randomize all eligible patients and is expected to be larger than 1,026 per group.
Original Primary Outcome Measures  ICMJE
 (submitted: June 6, 2017)
Increase in colorectal cancer screening rate of the 5 tested invitation approaches [ Time Frame: 3 years ]
Increase in screening will be evaluated using a pre-specified estimated return rate based on prior research. Estimated return rate in pure control = 36.5%. With 5 study groups there will be 10 pairwise comparisons among groups. Sample size was estimated using a two-sided 0.005 (=0.05/10) significance level with a Bonferroni correction.
Change History
Current Secondary Outcome Measures  ICMJE Not Provided
Original Secondary Outcome Measures  ICMJE
 (submitted: June 6, 2017)
Augmentation of the effect of time guideline to increase colorectal cancer screening rate by inclusion of an incentive [ Time Frame: 3 years ]
A two-group continuity corrected chi-square test with a 0.005 two-sided significance level will have 80% power to detect the difference between a return rate of 36.5% in the pure control group and a return rate of 41.5% in an intervention group when the sample size is each group is 2572 participants.
Current Other Pre-specified Outcome Measures Not Provided
Original Other Pre-specified Outcome Measures Not Provided
 
Descriptive Information
Brief Title  ICMJE The C-SPAN Coalition: Colorectal Cancer Screening and Patient Navigation
Official Title  ICMJE The C-SPAN Coalition: Colorectal Cancer Screening and Patient Navigation
Brief Summary

Participants will be mailed an invitation to complete CRC screening along with a fecal immunochemical test (FIT) kit, containing a 1-sample "Polymedco Over the Counter (OC) Sensor FIT", simplified English/Spanish instructions on performing the test, educational information about colorectal cancer screening and a return mailer with prepaid postage.

Processes that will be used to promote screening completion include automated and "live" phone call reminders to encourage completion of FIT testing.

Participants will be randomly assigned to 1 of 5 interventions across 3 conditions, described below:

  1. Condition 1 (Standard Intervention):

    • Branch I: Participants assigned to the control condition will receive a FIT kit and the standard invitation letter to participate in free screening.
  2. Condition 2 (Time Guideline):

    • Branch II: Participants will receive a FIT kit and invitation letter to participate in free screening with a 1-week time restriction.
    • Branch III: Participants will receive a FIT kit and invitation letter to participate in free screening with a 3-week time restriction.
  3. Condition 3 (Time Guideline + Incentive):

    • Branch IV: Participants will receive a FIT kit and invitation letter to participate in free screening requesting they return the kit within 1-week for a "higher" monetary incentive or within 3 weeks for a "lower" (half of the higher) monetary incentive.
    • Branch V: Participants will receive a FIT kit and invitation letter to participate in free screening requesting they return the kit within 1-week for a "higher" (same as lower in Branch IV) monetary incentive or within 3 weeks for a "lower" (half of the higher) monetary incentive.

Participants with a normal test result will receive a personal letter confirming this with invitations to complete a repeat screening in subsequent year(s). Participants receiving an abnormal FIT result will be navigated to complete a diagnostic colonoscopy.

Participants continuing in the screening program in subsequent years will receive letters emphasizing the importance of repeat screening to prevent adverse CRC outcomes.

Detailed Description

Eligible subjects will be identified from John Peter Smith (JPS) Health Network. A preliminary aggregate report suggests 10,000 patients may be identified for screening evaluation.

Data compilation and management will be centralized at the University of Texas (UT) Southwestern Medical Center - Moncrief Cancer Institute (MCI) using John Peter Smith Health Network administrative claims data to assess screening rates while individually identifying patients not up-to-date with screening. Data will be queried to identify all 50-74 year olds who are potentially eligible for program inclusion.

Data sources will include:

  1. The existing database of John Peter Smith patients who are part of a previous CRC screening study (STU 082012-086)
  2. Administrative and electronic medical record databases from JPS

Patient datasets provided by John Peter Smith Health Network will be obtained through a data use agreement. Inclusion/exclusion criteria will be applied prior to data transfer. The dataset will be transferred through secure, data encrypted transfer systems data encrypted universal serial bus (USB) drives.

Data required for inviting patients to screening and follow-up provided by JPS will be imported into the study tracking database. The tracking database facilitates the day to day program activities and associated data collection, maintaining work lists of patients who have been mailed fecal immunochemical test (FIT) kits and are due for a follow up phone reminder to complete and return the test. The database also accepts updated patient results, such as FIT and colonoscopy test results.

Procedures:

The screening outreach team will be responsible for sending out all invitation letters, tracking results, and facilitating follow up for patients with normal and abnormal FIT tests. Included with the invitation letter, will be a FIT kit, containing a 1-sample Polymedco OC Sensor FIT, simplified English/Spanish instructions on performing the test, educational information about CRC screening and a return mailer with prepaid postage. Completing the test will not require any dietary or medication restrictions for the patient.

Screen eligible individuals will be randomized to 1 of 5 study interventions across 3 conditions (arms) and mailed the appropriate screening invitation letter as described below.

  1. Condition 1 (Standard Intervention):

    • Branch I: Participants assigned to the control condition will receive a FIT kit and the standard invitation letter to participate in free screening.
  2. Condition 2 (Time Guideline):

    • Branch II: Participants will receive a FIT kit and invitation letter to participate in free screening with a request that they complete the test and mail back within 1-week.
    • Branch III: Participants will receive a FIT kit and invitation letter to participate in free screening with a request that they complete the test and mail back within 3-weeks.
  3. Condition 3 (Time Guideline + Incentive):

    • Branch IV: Participants will receive a FIT kit and invitation letter to participate in free screening requesting that they complete the test and mail back within 1-week for a "higher" monetary incentive or within 3 weeks for a "lower" (half of the higher) monetary incentive.
    • Branch V: Participants will receive a FIT kit and invitation letter to participate in free screening requesting that they complete the test and mail back within 1-week for a "higher" (same as lower in Branch IV) or within 3 weeks for a "lower" (half of the higher) monetary incentive.

Patients invited to participate in screening will receive automated telephone calls at the time of invitation. "Live" reminder phone calls will begin at three weeks post invitation for those patients not yet returning a test kit. Bilingual (English/Spanish) program staff will use standardized scripts when completing these calls.

Patients receiving a normal test result will receive a personal letter confirming this with invitations to complete a repeat screening in subsequent year(s).

Patients receiving an abnormal FIT result will be navigated to complete a diagnostic colonoscopy in the Endoscopy suite at JPS hospital. These patients will be contacted by the screening team to be scheduled for pre-operative appointment, after which the patient will then be scheduled for a colonoscopy. The study team's goal will be to schedule and complete colonoscopies within 8 weeks of the abnormal FIT result. If a patient prefers to schedule their colonoscopy with a Non-JPS primary care physician or provider, they will be allowed to do so. In such circumstances the study team will navigate patients to colonoscopy and follow-up with their own provider as with all other JPS patients.

All results and recommendations will also be communicated with both the patient and primary care provider via mail within one week of receiving the result.

Patients identified with colorectal cancer will be navigated to a treatment consultation visit with a surgical or medical oncology clinic, if the diagnosing colonoscopist has not already scheduled this follow-up appointment. The study team's goal will be for patients to be scheduled for this first consultation visit within one week of the CRC diagnosis. Patients will receive reminder phone calls for these visits at both five days and two days prior to the scheduled appointment.

Study Type  ICMJE Interventional
Study Phase  ICMJE Not Applicable
Study Design  ICMJE Allocation: Randomized
Intervention Model: Parallel Assignment
Masking: None (Open Label)
Primary Purpose: Health Services Research
Condition  ICMJE Colorectal Cancer
Intervention  ICMJE
  • Behavioral: Branch I
    FIT kits and a Standard (control) invitation letter to complete CRC screening is mailed to the homes of eligible patients.
    Other Name: Condition 1 - Standard Intervention
  • Behavioral: Branch II

    FIT kits and a Brief Time invitation to complete CRC screening is mailed to the homes of eligible patients. Time letters are used to evaluate the effect of procrastination on CRC screening compliance.

    Participants are assigned to the following intervention:

    Branch II: Invitation letter to participate in free CRC screening, requesting they return the kit within 1-week.

    Other Names:
    • Condition 2 - Time Guideline
    • Brief Time
  • Behavioral: Branch III

    FIT kits and an Extended Time invitation to complete CRC screening is mailed to the homes of eligible patients. Time letters are used to evaluate the effect of procrastination on CRC screening compliance.

    Participants are assigned to the following intervention:

    Branch III: Invitation letter to participate in free CRC screening, requesting they return the kit within 3-weeks.

    Other Names:
    • Condition 2 - Time Guideline
    • Extended Time
  • Behavioral: Branch IV

    FIT kits and a Time + Incentive invitation to complete CRC screening is mailed to the homes of eligible patients. Time + Incentive letters are used to evaluate the effect of incentive on procrastination in CRC screening compliance.

    Participants are assigned to the following intervention:

    Branch IV: Invitation letter to participate in free CRC screening, requesting they return the kit within 1-week for a "higher" incentive or within 3-weeks for a "lower" (half of the higher) incentive.

    Other Names:
    • Condition 3 - Time Guideline + Incentive
    • High Incentive
  • Behavioral: Branch V

    FIT kits and a Time + Incentive invitation to complete CRC screening is mailed to the homes of eligible patients. Time + Incentive letters are used to evaluate the effect of incentive on procrastination in CRC screening compliance.

    Participants are assigned to the following intervention:

    Branch V: Invitation letter to participate in free CRC screening, requesting they return the kit within 1-week for a "higher" (same as lower Branch IV) or within 3-weeks for a "lower" (half of lower Branch IV) incentive.

    Other Names:
    • Condition 3 - Time Guideline + Incentive
    • Low Incentive
Study Arms  ICMJE
  • Active Comparator: Branch I

    Condition 1: (Standard Intervention)

    Mailed fecal immunochemical test (FIT) kit including the following:

    Invitation letter to complete free colorectal cancer (CRC) screening.

    Intervention: Behavioral: Branch I
  • Experimental: Branch II and Branch III

    Condition 2: (Time Guideline)

    Mailed fecal immunochemical test (FIT) kit including the following:

    Invitation to complete free colorectal cancer (CRC) screening within a specified time frame:

    Branch II - Brief Time (1-week)

    Branch III - Extended Time (3-weeks)

    Interventions:
    • Behavioral: Branch II
    • Behavioral: Branch III
  • Experimental: Branch IV and Branch V

    Condition 3: (Time Guideline + Incentive)

    Mailed fecal immunochemical test (FIT) kit including the following:

    Invitation to complete free colorectal (CRC) screening within a specified time frame with a monetary incentive:

    Branch IV - High Incentive

    Branch V - Low Incentive

    Interventions:
    • Behavioral: Branch IV
    • Behavioral: Branch V
Publications *

*   Includes publications given by the data provider as well as publications identified by ClinicalTrials.gov Identifier (NCT Number) in Medline.
 
Recruitment Information
Recruitment Status  ICMJE Active, not recruiting
Estimated Enrollment  ICMJE
 (submitted: October 23, 2018)
8000
Original Estimated Enrollment  ICMJE
 (submitted: June 6, 2017)
165000
Estimated Study Completion Date  ICMJE December 2020
Actual Primary Completion Date March 15, 2018   (Final data collection date for primary outcome measure)
Eligibility Criteria  ICMJE

Inclusion Criteria:

  • Uninsured or Underinsured
  • English or Spanish speaking
  • No history of colon cancer or colon resection
  • No history of inflammatory bowel disease
  • Colonoscopy not completed in the last 10 years
  • Sigmoidoscopy not completed in the last 5 years
  • Fecal Occult Blood Test (FOBT) or fecal immunochemical test (FIT) not completed in the last year
  • Complete contact information on file
  • Not incarcerated or homeless

Exclusion Criteria:

  • Under 50 or over 74 years of age
  • Insured but not underinsured
  • Other than English or Spanish speaking
  • History of colon cancer or colon resection
  • History of inflammatory bowel disease
  • Colonoscopy completed within the last 10 years
  • Sigmoidoscopy completed within the last 5 years
  • FOBT or FIT screening completed within the last year
  • Incomplete contact information (i.e., no address or phone number on file)
  • Incarcerated or homeless
Sex/Gender  ICMJE
Sexes Eligible for Study: All
Ages  ICMJE 50 Years to 74 Years   (Adult, Older Adult)
Accepts Healthy Volunteers  ICMJE Yes
Contacts  ICMJE Contact information is only displayed when the study is recruiting subjects
Listed Location Countries  ICMJE United States
Removed Location Countries  
 
Administrative Information
NCT Number  ICMJE NCT03181334
Other Study ID Numbers  ICMJE STU 012016-034
Has Data Monitoring Committee No
U.S. FDA-regulated Product
Studies a U.S. FDA-regulated Drug Product: No
Studies a U.S. FDA-regulated Device Product: No
IPD Sharing Statement  ICMJE
Plan to Share IPD: Undecided
Responsible Party University of Texas Southwestern Medical Center
Study Sponsor  ICMJE University of Texas Southwestern Medical Center
Collaborators  ICMJE
  • Cancer Prevention Research Institute of Texas
  • John Peter Smith Health Network
Investigators  ICMJE
Principal Investigator: Keith E Argenbright, MD UT Southwestern Medical Center, Moncrief Cancer Institute
Study Director: Samir Gupta, MD University of California, San Diego
PRS Account University of Texas Southwestern Medical Center
Verification Date April 2020

ICMJE     Data element required by the International Committee of Medical Journal Editors and the World Health Organization ICTRP